Finance Assistant

London & Partners is the Mayor of London’s official promotional agency. We promote London and attract businesses, events, congresses, students and visitors to the capital. Our aims are to build London’s international reputation and to attract investment and visitor spend, which create jobs and growth. 
 

It is our privilege to promote London around the world, working in partnership with the Greater London Authority (GLA), Department of Trade & Investment (DIT), VisitBritain and other destination marketing organisations, the London boroughs and many other key stakeholders, as well as our 1,000-plus private sector partners. 
 

Our target audiences are leisure and business tourists, the travel trade, event organisers, overseas businesses and investors, and prospective higher education students. Our marketing and promotional activities are designed to encourage visits, investments and spend in London now, as well as building London’s reputation to support its long-term success. Our mission is to tell London's story brilliantly.
 

We are a not-for-profit public private partnership, funded by the Mayor of London and our network of commercial partners.
 

Key tasks
 

Purchase Ledger – process approximately 180 supplier invoices per month and posting to the purchase ledger. Prepare invoice batches for payment runs.

Reconcile supplier statements and handling supplier queries by phone and via the dedicated supplier invoices e-mail address. Monitor and clear items in the in-box.

Maintain supplier records on the Microsoft NAV financial ledger. Ensure that data such as company name, address and VAT number are complete and up to date.

Purchase Orders – assist with the purchase order process including the monitoring of orders to ensure that they are complete and filled out accurately. Assist and train business users to use the PO system.

Sales Ledger – assisting with the maintenance of customer database including updating contact, address and e-mail details.

Raise sales invoices where required and assist non-finance staff with sales invoice related queries.

Release draft sales invoices prepared by others.

Assist with the debt collection process
 

Expenses Processing – process and check staff expenses and credit card statements. Download Visa statements and send to staff on a monthly basis.

Ensure that expense statements are returned by staff on a timely basis and completed to a high standard.
 

Finance Procedures - contribute to the team KPI targets and to ensuring that financial procedures are being adhered to by London & Partners staff and providing assistance to them as needed.
 

Ad Hoc Duties - Any other reasonable duties as allocated by the line manager

You’ll Have

• GCSE O-levels in maths and English
• Experience of working in sales and purchase ledger roles
• Intermediate excel skills

Personal style and behaviour

• Good communication skills – verbal & written
• Ability to cope with working to deadlines
• Positive attitude and enthusiasm to learn
• Ability to prioritise
• Team player
• Motivated
• Organised
• Flexible
• Integrity

You’ll Get

• Flexible working environment including remote working and the opportunity to work in our HQ with great views over Tower Bridge
• To join a Sunday Times Top 100 not-for-profit company and a fast paced, flexible and upbeat environment
• To become part of the London Family and do great things for our City

• 30 days’ holiday in addition to UK public holidays