Office & Admin Assistant

Job Description

We’re an event technology company providing badging and event app solutions for B2B events and conferences for clients such as Google, JLR, Xero and  We pride ourselves in helping our clients to find the best option for their event and supporting them to ensure that our tech is seamlessly integrated, for maximum benefit.

This is a great opportunity for someone who is hyper-organised, efficient and a natural self-starter. You’ll be level-headed, computer savvy, excited by tech and quick to pick up new systems. The ideal team member will simply love getting things done and be able to bring stability and flow to a busy office.

Great people skills and the willingness to go the extra mile are appreciated. This is a fantastic opportunity to become a part of a fast-growing, young and dynamic company, where no day happens quite as expected! In return for your energy and enthusiasm, we aim to provide heaps of opportunity for learning and development on the jobs

The role will encompass a range of tasks and you’ll be a valued member of a small team. As Operations Assistant, you will report to the Managing Director and your main responsibilities will include, but will not be limited to:

• Office Admin & Environment – managing office, calls/mail, weekly data back-ups, maintaining key office supplies and actioning office improvement team requests

• Office Budget – managing office budget and making purchases on behalf of the team to improve office environment – reviewing requests in weekly. This will include the inputting of receipts and invoices onto company systems

• Company Equipment – managing and monitoring company equipment with status log, creating system for equipment check in/out for each event

• HR Admin Support – completing company assigned training to process and respond to HR requests in line with GDPR compliance, coordinating team reviews, managing team holiday/sickness, actioning staff arrival/leaving tasks

• Timesheet Management – ensuring staff maintain timesheet & Toggl with weekly checks and the creation of communication to all management.

• Health & Safety – Act as a designated Health & Safety representative for the office environment.

• Operations Process Development – identifying opportunities for developing new processes or increase the efficiency of current process with set monthly targets

• Management Admin – each week there will be admin time assigned to business/personal admin tasks from the Managing Director

Person Specification

• Proven experience in effectively managing a small to medium sized office, preferably in the media, communications or client servicing industry

• Excellent organisational and communication skills including the ability to communicate effectively at all levels of the company in an appropriate manner

• Adept at time management and juggling multiple priorities, meeting agreed deadlines with minimal supervision

• Highly developed attention to detail

• Ability to maintain a calm approach when under pressure

• Possesses sound problem-solving skills, with a persistent approach to finding solutions

• Proven ability to take on new tasks willingly, using initiative and seeking to take on responsibility; has a can-do attitude.

• Strong working knowledge of Microsoft office and G-suite packages