Proposal Manager

About Atos

Atos is a global leader in digital transformation with over 110,000 employees in 73 countries and annual revenue of over € 11 billion. European number one in Cloud, Cybersecurity and High-Performance Computing, the Group provides end-to-end Orchestrated Hybrid Cloud, Big Data, Business Applications and Digital Workplace solutions. The group is the Worldwide Information Technology Partner for the Olympic & Paralympic Games and operates under the brands Atos, Atos Syntel, and Unify. Atos is a SE (Societas Europaea), listed on the CAC40 Paris stock index.

The purpose of Atos is to help design the future of the information technology space. Its expertise and services support the development of knowledge, education as well as multicultural and pluralistic approaches to research that contribute to scientific and technological excellence. Across the world, the group enables its customers, employees and collaborators, and members of societies at large to live, work and develop sustainably and confidently in the information technology space.

The opportunity

Working within the UK Sales and Marketing organisation the Proposal Management team currently consists of 3 full time Proposal Managers, 1 full time Content Manager and 1 offshore Proposal/Content Support consultant. This is a busy team, supporting key bids to bring together compelling, customer focused proposals and deliverables to win new business and promote sales growth across all sectors. This is achieved by working closely with Bid Managers and internal/external stakeholders to manage the proposal from inception to completion, acting as an ambassador for best practice and assisting with overall project management including information research, planning, design, digitalisation, review processes, portal management and production.

The prefered primary location is London/ Winnerh; however, Proposal Managers may occasionally be required to travel throughout the UK.

Your day-to-day responsibilities include:

Proposal Planning

• Digesting client information to identify the requirement, i.e. scope, timelines, scoring, evaluation criteria, proposal instructions etc. and attending various internal workshops/meetings to gain an understanding of internal messaging and strategies
• Facilitating storyboard sessions, working with the bid team to define a proposal response outline structure and identifying methods for integrating the sales strategy into the proposal
• Collaborating with the Bid Manager to plan & resource proposal content, identifying content gaps and proactively seeking standard information where applicable
• Working with bid leads to define proposal design including creation of templates, iconography and call outs, liaising with Marketing and Creative teams where appropriate
• Collaborating with the Bid Manager to plan and coordinate the review schedule, communicating roles, responsibilities and expectations of reviewers.

Proposal Delivery Management

• Leading day-to-day proposal management activities, in accordance with the bid plan, adhering to quality standards, milestones and deliverables
• Supporting Proposal Authors to identify & source quality and relevant bid collateral for client submissions, including reference material, credentials and case studies
• Managing and coordinating contributions from external content providers, both on and offshore, in line with agreed milestones, addressing with the Bid Manager poor quality contributions to the bid from individuals and third parties.
• Managing all proposal documents and the flow of information to and from proposal participants, including the proposal SharePoint/OneDrive site
• Managing creative deliverables for the proposal response, including identification of reusable diagrams, creating / tailoring graphical material from standard data and coordinating input and support from Creative Partners if applicable
• Handling all aspects of production including editing, proof reading, printing, packaging and submission, ensuring that proposal documents are on brand, formatted and quality checked for messaging, compliance and consistency

Content Management

• Managing various SharePoint sites, client portals and other in-house libraries as required
• Supporting the Content Manager in creating & maintaining a central document repository of proposal responses for further content harvesting and reuse
• Identifying & reducing content gaps, proactively liaising with the Content Management team to seek new content, gain SME approval and ensure publication
• Providing the Content Manager with new bid information where relevant, i.e. case studies, highly scored content etc.

Quality Management

• Developing and communicating author / reviewer guidance, including writing style guides, templates and best practice methodology
• Establishing and implementing appropriate version control of proposal content and ensure agreed review actions are implemented.
• Acting as an independent reviewer conducting first level review of content ensuring the response is client centric, compliant, consistent & that agreed win themes and value proposition are reflected

Skills we can’t do without:

• Experience of working in a similar role i.e. Proposal Manager, Senior Bid Coordinator, Proposal Writer etc. with a good understanding of the end-to-end sales process
• High standards of written and verbal communication in English
• Advanced MS Word skills
• Proficiency in Adobe InDesign, PowerPoint and Excel
• Experience of working in a deadline driven environment
• High level of enthusiasm, motivation and resilience
• Strong time management / prioritisation skills
• Ability to build rapport and win cooperation at all levels
• Demonstrated attention to detail for written content & document aesthetics
• Flexibility to work out of hours around bid submission deadlines
• A collaborative and entrepreneurial attitude

Skills we’d like:

• Degree educated
• Structured writing skills
• Certified to APMP Foundation Level or Shipley trained
• A creative and innovative approach

More reasons to join us

In addition to joining a global leader in digital transformation, you can also expect a fantastic range of benefits. These include: a rewarding salary, 25 days’ annual leave, private medical insurance, an attractive stakeholder pension scheme plus many more. We also operate a flexible benefits scheme, allowing you to purchase discounted products and services.

What’s more, we really value your progress and it’s a top priority to engage, inspire and develop you to help you maximise your potential. In fact, we have comprehensive training and development programmes in place demonstrating our commitment to developing your career.

Getting to know Atos

You can look forward to joining a global powerhouse in digital transformation. We have 120,000 employees in 73 countries and an annual revenue of €13 billion. We are also number one in Europe regarding Cloud, Cybersecurity and High-Performance Computing, providing end-to-end Orchestrated Hybrid Cloud, Big Data, Business applications and Digital Workplace solutions through our Digital Transformation Factory. Additionally, we provide transactional services through Worldline, Europe’s leader in the payment industry. Our group is also the Worldwide Information Technology Partner for the Olympic and Paralympic Games and operate under the brands Atos, Atos Syntel, Unify and Worldline.

Your Application

If you wish to apply for this position, please click below to complete our online application form and attach your CV in either Word, rtf or text format.

Atos does not discriminate on the basis of race, religion, colour, sex, age, disability or sexual orientation. All recruitment decisions are based solely on qualifications, skills, knowledge and experience and relevant business requirements.

We are committed to making reasonable adjustments to the applications process for people with disabilities.

Here at Atos, we want all of our employees to feel valued, appreciated, and free to be who they are at work. Our employee lifecycle processes are designed to prevent discrimination against our people regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes them unique. Across the globe, we have created a variety of programs to embed our Atos culture of inclusivity, and work hard to ensure that all of our employees have an equal opportunity to contribute and feel that they are exactly where they belong.